Parent Responsibilities and Service Requirements

Notes:

1. Board Positions are “year-round” positions

2. Service Positions denoted by italics are “behind the scenes” positions and are not specifically meet-related
3. All other positions require coordinators and significant support staff during swim meets

Volunteer Coordinators Needed (in PDF). Open positions are highlighted in yellow.

Volunteer Positions available are listed for every meet.

The following section describes the responsibilities that you, the parents, must fulfill in order for the Marlins to have a fun and successful swim season. If you have participated with the Marlins before, please note that the information contained below represents a significant change in how parent responsibilities are being managed.

Parent Service Requirements

In order to have a fun and successful summer swim season for all participants, it is essential that we have the full support of the swimmer’s parents to perform critical functions which enable us to hold our swim meets for our swimmers. Accordingly, the parents of each swimmer will be required to perform their “fair share” of service duties during the season. Failure to meet your service responsibilities will result in your swimmer or swimmers not being allowed to swim in swim meets.

Other Guidelines for Parents

1. If you have any questions about your specific duties for your service assignment, please contact the category coordinator for more information.
2. If you know in advance that someone will substitute for you for a service assignment, please contact the category coordinator and advise them of same.
3. Please make sure you write down the assignments you have registered for.  You will receive a confirmation email and you can check on the web site.   The category coordinators will not be contacting parents to “remind” them of the assignments they have registered for.   If you find a discrepancy, please contact the category coordinator as soon as possible.
4. If you arrange a substitute and the substitute completes the assignment, the substitute will receive credit for the completed assignment. Having a substitute work for you will not satisfy your service requirement. You will need to sign up for another assignment by the following Thursday - failure to do so will mean your swimmer will not be allowed to swim in the next meet. In the event all service assignments for remaining meets are already filled, please contact the Volunteer Coordinator immediately - you will be placed on a “fill-in” list for any “no shows” at the next meet.
5. We recognize there will be times when unexpected events will prevent a parent from fulfilling a service assignment (e.g. traffic accident in route to the swim meet, swimmer or sibling of a swimmer becomes ill, personal tragedy, etc.). If an issue such as this comes up, you must contact the Volunteer Coordinator as soon as possible to discuss how this issue may or may not impact your swimmer’s eligibility to swim the next meet.
6. The Volunteer Coordinator has the discretion to allow for “extenuating circumstances” constituting a valid exception to the requirements. If the parents of any swimmer disagree with the decision of the Volunteer Coordinator, they may request that the Marlin’s Board review the decision.